🗒️ Meeting Minutes Builder
Decisions matter more than discussion. Record the owner and the due date.
| Meeting | Date of meeting | ||
|---|---|---|---|
| Time | Place | ||
| Chair | Recorded by |
| Dept / title | Name | Signature |
|---|---|---|
■ Agenda 1. 2. 3.
■ Discussion
| Decision | Owner | Due date | Note |
|---|---|---|---|
| Next meeting date | Time | ||
|---|---|---|---|
| Place | Planned agenda |
■ Attachments ■ Distribution
| Date written (today or earlier) | Recorded by | Chair approval |
|---|---|---|
| Date: (Sign) | Date: (Sign) | Date: (Sign) |
Paste into ChatGPT or Claude to tailor it to your situation
🖨️ Choose "Save as PDF" in the print dialog to get a PDF file
📄 Opens and edits directly in Word or Hangul (.doc)
💡 Vote result and dissentRecommended
Recording whether it was unanimous, and who objected and why, clarifies responsibility later. For a company board, the law requires the agenda, course, result, dissenters and their reasons, signed or sealed by attending directors and auditors — use this variant for board meetings.
📖 상법 제391조의3 제2항 (이사회의 의사록)
You may omit these. We only tell you the risk.
- TitleMeeting result report · 12/12
- OverviewOverview (full) · 12/12
- AttendeesAttendee table · 12/12
- AgendaAgenda (list) · 12/12
- DiscussionDiscussion (detailed) · 12/12
- DecisionsDecisions (owner & due date) · 12/12
- Next meetingNext meeting (scheduled) · 12/12
- Attachments & distributionAttachments + distribution · 12/12
- Date & signatureDate + recorder + chair · 12/12
- LogoCompany logo · 3/12
Drag or use the arrows. ⇥ places a block beside the row above, ⇤ gives it its own row again. ＋− adjust one column; side-by-side items trade width with each other.
Colors stay; only the header, tables and signature layout change
Harbor Mist
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Tone
- Logo
- Title
- Overview
- Attendees
- Agenda
- Discussion
- Decisions
- Next meeting
- Attachments & distribution
- Date & signature
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⚠️ General meeting minutes are not a statutory form. Article 391-3 of the Commercial Act does require board minutes to record the agenda, proceedings, outcome, dissenting reasons and signatures.
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What this tool does
Minutes exist to record what was decided so the same item does not come back to the next meeting. For ordinary internal meetings Korean law prescribes neither a format nor mandatory contents — which is why most minutes end up as pages of discussion with an empty decisions section, and nobody ever reads them again. There is one exception. For the board of directors of a stock company, Article 391-3(2) of the Commercial Act requires the minutes to state the agenda, the course of proceedings, the results, and any dissenters together with their reasons, signed or sealed by the directors and auditors present. This tool pairs each agenda item with its decision, forces an owner and a due date onto every decision, and points you to the vote-and-dissent structure when the meeting is a board meeting.
Who uses this
- Recording what a recurring meeting decided, with owners and deadlines
- Writing board minutes to the contents the Commercial Act prescribes
- You record decisions but not reasoning, and the same argument returns months later
- Plenty of meetings, no follow-through, and you want the check built into the document
- Summarizing a meeting on one page for approval or reporting upward
How to use
- 1Fill the overview with the meeting name, date, time and place. The meeting already happened, so its date is today or earlier.
- 2List every attendee. Who was in the room defines how far the decisions reach.
- 3Pair agenda items with decisions one to one. Write each decision as its own line with an owner and a due date — the due date is normally after the meeting date.
- 4For a board meeting, switch the decisions block to the version carrying vote results and dissent, and close with signatures from the directors and auditors present.
Why board minutes are different
Ordinary minutes have no legally prescribed contents, so what goes in is the organization's choice. Board minutes of a stock company are different: Article 391-3(2) of the Commercial Act requires the agenda, the course of proceedings, the results, and any dissenters together with their reasons, signed or sealed by the directors and auditors present. Paragraphs (3) and (4) of the same Article give shareholders the right to inspect and copy the minutes. Board minutes are therefore written from the outset on the assumption that outsiders will read them. Borrowing that structure even for non-board meetings leaves a record of who objected and why, which makes responsibility clear later.
Examples
Weekly team meeting
Three agenda items, three decision lines, each with an owner and a due date. Making the first item of the next meeting a review of the previous decisions turns follow-up into an automatic check.
Board minutes
For each agenda item record the course of proceedings and the vote result, and name any dissenting director together with the reason. The directors and auditors present must sign or seal for the form required by the Commercial Act to be met.
Minutes for approval
Put the decisions first and the discussion behind them. The approver sees the conclusion on the first screen, which cuts rejections and follow-up questions.
Frequently asked questions
Is there a legally required format for minutes?
Not for ordinary internal minutes — no prescribed form, no mandatory contents. Board minutes of a stock company are the exception, with contents and signature requirements set by Article 391-3(2) of the Commercial Act.
Do I have to transcribe the whole discussion?
No. But if only the decisions survive, nobody can answer 'why did we decide that' months later. Keeping the core arguments, including the case against, is what cuts the cost of re-litigating a decision.
The meeting date and the writing date differ — which do I use?
Both. The meeting date is when it was held, the writing date is when the record was actually made. Both must be today or earlier; a future date undermines the document's credibility.
Does every decision need a named owner?
Without one it does not get done. An owner and a due date are what make a decision checkable at the next meeting, and the due date normally falls after the meeting date.
Is it really necessary to record dissent?
Whether the vote was unanimous or by majority, and who objected and why, is what makes responsibility clear later. For board minutes the Commercial Act specifically requires dissenters and their reasons to be recorded.
How long should minutes be kept?
The statutory retention period for ordinary internal minutes was not confirmed for this guide. Follow your internal records policy or the rules governing that particular body.
Cautions
- •Minutes without decisions never get read again. One decision line matters more than a page of discussion summary.
- •Board minutes of a stock company must state the agenda, course of proceedings, results, and dissenters with their reasons, signed or sealed by the directors and auditors present (Commercial Act Article 391-3(2)).
- •Never enter a future date for the meeting or writing date. Conversely, a decision's due date normally falls after the meeting.
- •Requirements for minutes of statutory bodies such as labor-management councils or occupational safety committees are outside this tool's scope. Check the governing rules separately.
Last reviewed: 2026-08-29