🌴 Leave Request Builder
Leave type and handover notes on a single sheet.
| Department | Name | ||
|---|---|---|---|
| Employee No. | Title | ||
| Hire date | Request date |
| Team lead | HR | CEO |
|---|---|---|
| Date: (Sign) | Date: (Sign) | Date: (Sign) |
Leave type: - Options: annual / half day (AM) / half day (PM) / quarter day / family event / sick / official / unpaid - Only annual leave is statutory paid leave; the rest are granted under internal rules or a collective agreement.
| Start date | End date | ||
|---|---|---|---|
| Days used | Balance after use |
| Reason | |
|---|---|
| Contact during leave |
| Deputy | |
|---|---|
| Deputy contact | |
| Handover notes |
Paste into ChatGPT or Claude to tailor it to your situation
🖨️ Choose "Save as PDF" in the print dialog to get a PDF file
📄 Opens and edits directly in Word or Hangul (.doc)
✅ All required items are present
You may omit these. We only tell you the risk.
- TitleAnnual leave request · 12/12
- ApplicantApplicant (full) · 7/12
- ApprovalApproval 3-tier · 5/12
- Leave typeLeave type (all) · 12/12
- PeriodPeriod (days + balance) · 12/12
- ReasonReason + contact · 12/12
- HandoverHandover (deputy + notes) · 12/12
- LogoCompany logo · 3/12
Drag or use the arrows. ⇥ places a block beside the row above, ⇤ gives it its own row again. ＋− adjust one column; side-by-side items trade width with each other.
Colors stay; only the header, tables and signature layout change
Harbor Mist
Tap a swatch to lock that color
Tone
- Logo
- Title
- Applicant
- Approval
- Leave type
- Period
- Reason
- Handover
What you type stays in this browser. Nothing is sent to a server.
⚠️ A leave request form is not a statutory form. Annual paid leave itself rests on Article 60 of the Labor Standards Act, and your company rules take precedence on procedure.
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- Custom Daou Office approval forms — approval routes, required fields and acceptance criteria filled in, not empty templates.
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What this tool does
A leave request form is how an employee asks for specific days off and how the company records what it did with that request. Two things must be kept apart. The form itself is not a statutory document, and the absence of a prescribed form does not make a leave request invalid. The right to annual paid leave, on the other hand, comes from Article 60 of the Labor Standards Act. The legal footing sits in the leave, not in the piece of paper. And in practice requests stall not over the stated reason but over who covers the work during those days. This tool places the fields that later become the evidence for a remaining-days dispute — request date, period, number of days — next to a handover box, and marks half-days, bereavement leave and sick leave as contractual leave rather than statutory leave.
Who uses this
- Requesting annual leave and putting the request date on the record
- Handling half-days and quarter-days set by the rules of employment on the same form
- Naming a cover person and deadlines up front so approval moves faster
- Recording the remaining balance to avoid a year-end argument over unused-leave pay
- Your company has no attendance form and approvals only happen over chat
How to use
- 1Choose the leave type first. Whether it is statutory annual leave or contractual bereavement or sick leave decides both pay and whether the balance is reduced.
- 2State the period and the number of days. Which leave year the days come from is what the remaining balance is later computed against.
- 3Fill in the handover box with a cover person and deadlines. This is the single most common reason requests get bounced back.
- 4Keep the approval box to approval signatures only. Department, name and request date are captured once in the applicant block.
How days accrue and when they lapse
Article 60(1) of the Labor Standards Act grants 15 days of paid leave to an employee who worked at least 80 percent of the year. Where continuous service is under one year, or attendance falls below 80 percent, Article 60(2) grants one day for each month worked without absence. From three years of continuous service, one additional day accrues for every two years beyond the first, and the total including additional days is capped at 25 days (Article 60(4)). Leave that is not exercised within one year lapses (Article 60(7)), except where the employer is responsible for the non-use. That is why recording the period and day count accurately is what the remaining balance rests on.
Examples
Three consecutive days of annual leave
State the start date, end date and day count, and name the cover person and the work being handed over. The employer may only change the timing where granting leave then would seriously disrupt operations, so a tidy handover plan shortens the discussion.
Half-day leave
The Labor Standards Act does not use the term half-day; it is contractual leave created by the rules of employment or a collective agreement. State whether it is the morning or afternoon and the deduction unit (0.5 day) so the balance stays consistent.
Bereavement leave
Bereavement leave is likewise not statutory, so state the number of days your company's rules allow and the supporting documents required. Recording whether it is deducted from annual leave prevents a follow-up question.
Frequently asked questions
Do I have to state a reason for annual leave?
Annual leave is leave whose timing the employee chooses, so there is no duty to explain the reason in detail. A single line still helps when the timing needs to be discussed.
Can the company refuse a leave request?
The employer must grant leave at the time the employee requests it, and may change that timing only where granting it then would seriously disrupt business operations (Labor Standards Act Article 60(5)). The power is to reschedule, not to refuse.
Are half-days and sick leave the same as annual leave?
No. The Labor Standards Act does not use the terms half-day, bereavement leave or sick leave. They are contractual leave under the rules of employment or a collective agreement, so pay and balance deduction follow company rules.
What happens to unused leave?
Leave lapses if not exercised within one year (Labor Standards Act Article 60(7)), except where the employer is responsible for the non-use. The procedure for encouraging use sits separately in Article 61.
Can the company make everyone take leave on the same day?
With a written agreement with the employee representative, the employer may substitute a specified working day for annual leave (Labor Standards Act Article 62). It cannot be imposed without that written agreement.
Is leave invalid without a request form?
No. The form is not a statutory document and the request is valid without one. But if the request date and day count are not recorded, the remaining balance becomes disputable later.
Cautions
- •This request form is not a statutory document. The right to annual paid leave comes from Article 60 of the Labor Standards Act; the form does not create the right.
- •Half-days, bereavement leave and sick leave are not statutory leave. Do not present them as such — cite the rules of employment instead.
- •Capturing department, name and request date in both the applicant block and the approval box lets the values drift apart. Capture them once.
- •This guide reflects the Labor Standards Act in force on 20 August 2026. An amendment adding split leave requests takes effect on 10 June 2027 and renumbers the paragraphs.
Last reviewed: 2026-08-29