📋 Inspection and Test Plan Builder
'Good' cannot be judged. This builder pushes you to write numbers and units.
📐 This table has 9 columns. Set the page orientation to landscape (A4) after pasting, or the cells will be too narrow to read.
| Document no. | Revision | ||
|---|---|---|---|
| Issue date | Project | ||
| Product / equipment | Client | ||
| Prepared by (title) | Approved by (title) |
1. Scope This plan applies to the manufacture, inspection and testing of . Stages covered: 2. References Note: cite the clause, not just the standard number. Without the clause there is no way to retrace what a judgement rested on.
3. Intervention codes H (Hold Point) Work may not proceed past this point. Attendance and signature required. W (Witness) Notified inspection; work may proceed if the witness does not attend. R (Review) Document review — certificates and test reports. S (Surveillance) Random attendance, for ongoing oversight of long processes. Note: reserve H for what cannot be undone. Overusing H stops the line whenever a witness cannot attend; appearance, dimensions and labelling are adequately covered by W.
| No. | Inspection item | Method | Instrument (calibration valid until) | Standard (clause) | Acceptance criteria | H/W/R/S | Record form | Responsible (title) |
|---|---|---|---|---|---|---|---|---|
4. Grouping Number the rows as group.sequence (1.1, 1.2, 2.1 …). Grouping is what makes the process order visible. 1. Incoming material receipt, certificate review, dimensions 2. In-process assembly and machining checks, joints 3. Testing pressure, leak, insulation, earthing, function 4. Operation no-load, loaded, continuous run, performance 5. Safety e-stop, interlocks, alarms — actually operated, not just inspected 6. Shipping appearance, labelling, packing, lashing, documents
5. Writing acceptance criteria 1. Do not write 'no abnormality', 'good' or 'adequate'. Such wording cannot be judged and will not hold up in an audit or a claim. 2. Write numbers and units: drawing ±2 mm / torque ±5% of design / insulation resistance ≥ 1 MΩ / pressure drop ≤ 1% over 30 min. 3. Include the test condition — pressure, duration, temperature, voltage — in the same cell: 0.5 MPa, 30 min, drop ≤ 1%. 4. Give qualitative items a criterion too: instead of 'appearance good', write 'no cracks, porosity or paint peeling on visual examination'.
6. Measuring equipment Only instruments within their valid calibration period are used for inspection and testing. A result taken with an expired or faulty instrument does not count as grounds for a judgement, and any product checked with it is re-inspected. Calibration history (equipment name, control number, calibration date, next due date) is kept in a separate register; the table's 'Instrument' column records the control number so any result can be traced back to the instrument that produced it.
7. Records Results are recorded on the form named in the table. An inspection without a form number leaves no record. Retention period: 8. Nonconformity Failure to meet a criterion is raised as a nonconformity on a separate report. Do not put the finding and its cause in the same field — one field produces 'operator error' and no analysis.
| Prepared (title) | Reviewed (title) | Approved (title) | Approval date |
|---|---|---|---|
| Date: (Sign) | Date: (Sign) | Date: (Sign) | Date: (Sign) |
Paste into ChatGPT or Claude to tailor it to your situation
🖨️ Choose "Save as PDF" in the print dialog to get a PDF file
📄 Opens and edits directly in Word or Hangul (.doc)
💡 Client acceptanceRecommended
Where hold points exist, client acceptance is what lets you demand attendance dates.
You may omit these. We only tell you the risk.
- TitleITP (bilingual) · 12/12
- Document headerDocument header (full) · 12/12
- Scope and referencesScope and references · 12/12
- Intervention codesIntervention codes (H/W/R/S) · 12/12
- Inspection tableInspection table (9 columns) · 12/12
- GroupingInspection grouping · 12/12
- Acceptance criteriaWriting acceptance criteria · 12/12
- Instrument calibrationInstrument calibration · 12/12
- RecordsRecords and nonconformity · 12/12
- ApprovalPrepared, reviewed, approved · 12/12
- LogoCompany logo · 3/12
Drag or use the arrows. ⇥ places a block beside the row above, ⇤ gives it its own row again. ＋− adjust one column; side-by-side items trade width with each other.
Colors stay; only the header, tables and signature layout change
Harbor Mist
Tap a swatch to lock that color
Tone
- Logo
- Title
- Document header
- Scope and references
- Intervention codes
- Inspection table
- Grouping
- Acceptance criteria
- Instrument calibration
- Records
- Approval
What you type stays in this browser. Nothing is sent to a server.
⚠️ An ITP is not a statutory form. What gets inspected and how is set by the contract, the standards and the client — use this as a frame for the fields people forget.
We build ISO documentation systems and Daou Office approval forms to order
ISO documents structured the way audits expect, and groupware approval forms shaped around how your company actually works.
- ISO 9001, 14001 and 45001 documentation — manual, procedures, work instructions and record forms as one coherent set.
- Custom Daou Office approval forms — approval routes, required fields and acceptance criteria filled in, not empty templates.
- No off-the-shelf template pack. Each document is reworked around your industry and your processes.
We do not represent you at certification audits and do not guarantee certification. Our scope ends at building the documents and the system.
What this tool does
An Inspection and Test Plan sets out, on one sheet, what is inspected, by what method, what threshold counts as passing, and which form the result is recorded on. It comes first among quality documents because inspection reports and shipping paperwork all derive from it — a weak ITP makes everything downstream weak. The field people get wrong most often is the acceptance criteria. Writing 'no abnormality', 'good' or 'adequate' leaves nothing that can actually be judged, so it holds up neither in an audit nor in a claim. This builder defaults to the eight-column table, pushes you to state numbers and units, and carries the intervention-code legend (H/W/R/S) so readers do not misread what each row demands of them.
Who uses this
- Submitting an inspection plan to a client when supplying equipment
- Organising quality documentation ahead of an ISO 9001 audit
- Fixing the inspection items before designing the report forms
- Agreeing witness-inspection dates with a client
How to use
- 1Fill in the document and revision number. Without a revision number, superseded copies keep circulating on site unnoticed.
- 2Include the code legend. Codes alone in the table mean nothing to whoever reads it.
- 3Use the eight-column table. When the landscape notice appears above the preview, switch the page orientation after pasting.
- 4Number rows as group.sequence (1.1, 1.2, 2.1) so the process order is visible in the table itself.
- 5Fill the approval block with titles rather than personal names, so the document survives staff changes.
Choosing the intervention code
H (hold point) blocks the next stage and requires attendance and signature. W (witness) is notified but may proceed if nobody attends. R (review) covers document checks such as certificates and test reports. S (surveillance) is random attendance for long-running processes. One question decides it: can this be undone later? Reserve H for what cannot, and use W for what can. Assigning H everywhere in the name of safety stops the line on the day the witness cannot come.
Writing acceptance criteria
Dimensional check
'Dimensions good' cannot be judged. Write 'within ±2 mm of drawing'. Naming the measuring instrument in the method column makes the check reproducible.
Leak test
Not 'no leakage', but the condition in the same cell: 'pressurise to 0.5 MPa, hold 30 min, pressure drop ≤ 1%'. Pressure, duration and the pass value belong together.
Qualitative items such as appearance
Being qualitative is no reason to leave the criterion empty. Instead of 'appearance good', write 'no cracks, porosity or paint peeling on visual examination'.
Frequently asked questions
Why eight columns? Can it be shorter?
Drop the criteria, the intervention code and the record form and what remains is a list of items, not a plan. What counts as passing, who attends, and where the result is recorded are the reasons the document exists. A six-column variant is provided for internal use where standards and responsibilities are tracked elsewhere.
Won't eight columns overflow the page?
That is why the tool raises a landscape notice whenever a table of eight or more columns is placed. Forcing eight columns onto portrait A4 narrows each cell below the width of a single Korean character and the text breaks apart. On screen a horizontal scrollbar hides this, so it only surfaces when someone prints it.
How many hold points is reasonable?
It is not a question of count but of character. Reserve H for what cannot be undone — weld NDE, pressure testing, safety interlock operation, final shipping release. Appearance, dimensions and labelling can be corrected later, so W suffices.
Can this be used directly for ISO 9001 certification?
It does not replace certification documentation. What an audit looks for is the link between the plan and the records, so the form numbers you cite must actually exist and carry results. This builder helps you not to break that link.
Cautions
- •An ITP is not a statutory form; the contract, the standards and the client decide what is inspected.
- •'No abnormality', 'good' and 'adequate' cannot be judged and will not hold up in an audit or a claim.
- •An inspection with no record form number leaves no record.
- •Keep the nonconformity finding and its cause in separate fields — one field produces 'operator error' and no analysis.
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Last reviewed: 2026-08-31