💳 Progress Payment Claim Builder
Structured the way claims actually work — cumulative less received, with deductions kept visible.
We claim payment for the completed portion of the works below in accordance with the contract.
| Project | Site address | ||
|---|---|---|---|
| Client | Claimant | ||
| Contract date | Contract amount |
| Period from | Period to | ||
|---|---|---|---|
| Claim date | Cumulative progress (%) |
| Cumulative value | Previously received | ||
|---|---|---|---|
| This claim (net) | VAT | ||
| Total claimed | |||
| Work type | Contract | Progress (%) | Cumulative | This claim |
|---|---|---|---|---|
| Item | Amount | Basis |
|---|---|---|
| Bank | |
|---|---|
| Account no. | |
| Account holder | |
| Business number | |
| Tax invoice date |
On receipt of this payment we will pay the amount corresponding to the portion executed by the subcontractor. Subcontractor: Amount to be paid: Under Article 34(1) of the Framework Act on the Construction Industry the main contractor must pay that amount in cash within 15 days of receiving the progress payment (or of the bill's maturity date where paid by bill). Late payment carries interest under Article 34(8).
| Document | Copies | Note |
|---|---|---|
| Claim date | Claimant | Site manager | Supervisor |
|---|---|---|---|
| Date: (Sign) | Date: (Sign) | Date: (Sign) | Date: (Sign) |
Paste into ChatGPT or Claude to tailor it to your situation
🖨️ Choose "Save as PDF" in the print dialog to get a PDF file
📄 Opens and edits directly in Word or Hangul (.doc)
📝 Send us the site record forms you use now, such as daily work report, checklist or risk assessment forms, and we will make new versions in Word or Excel with your company name and your own items.
✉️ Ask about custom documents✅ All required items are present
You may omit these. We only tell you the risk.
- TitleClaim (with request text) · 12/12
- Project and contractProject and contract (full) · 12/12
- Claim periodClaim period (full) · 12/12
- Claim amountClaim calculation (full) · 12/12
- BreakdownBreakdown by work type · 12/12
- DeductionsDeductions (table) · 6/12
- Payment accountPayment account and tax invoice · 6/12
- Subcontract paymentSubcontract payment undertaking · 12/12
- AttachmentsAttachments · 12/12
- SignaturesClaim and verification · 12/12
- LogoCompany logo · 3/12
Drag or use the arrows. ⇥ places a block beside the row above, ⇤ gives it its own row again. ＋− adjust one column; side-by-side items trade width with each other.
Colors stay; only the header, tables and signature layout change
Harbor Mist
Tap a swatch to lock that color
Tone
- Logo
- Title
- Project and contract
- Claim period
- Claim amount
- Breakdown
- Deductions
- Payment account
- Subcontract payment
- Attachments
- Signatures
What you type stays in this browser. Nothing is sent to a server.
⚠️ Calculate the amounts using the formula in your contract and enter them. Advance recovery, retention and delay damages are worked out differently from contract to contract. On receiving a progress payment, Article 34(1) of the Framework Act on the Construction Industry requires payment in cash to the subcontractor within 15 days for the portion they executed, with interest under Article 34(8) if late.
Site record forms, ISO documents and e-approval forms, newly made for your company
Send us your work process and the forms you use today, and we will write new documents and forms to match.
- Site record forms such as daily work report, checklist and risk assessment forms, made in Word or Excel with your company name and the items you record
- ISO 9001 (quality) and ISO 14001 (environment) procedures and work instructions, written around your company's processes
- E-approval forms for Daou Office, with fields laid out around your work
- Your paper or Excel logs and checklists rebuilt as Daou Office e-approval forms
Tell us your industry, number of employees and what you need, and we will reply with what to send us, the scope of work, a schedule and a quote.
What this tool does
A progress payment claim asks for payment for the portion of the works completed so far. There is no prescribed form and clients often supply their own, but the required items are effectively fixed: cumulative value less amounts already received gives the amount of this claim, adjusted for deductions such as advance recovery and retention. Because the way advances are recovered and the retention rate differ by contract, the figures are entered from your contract's formula, and this builder marks “Project, client and contract amount”, “Cut-off date and progress”, “Amount claimed” and “Claim date and claimant” as required items so you can see whether anything is missing. And what happens after you are paid matters even more: Article 34(1) of the Framework Act on the Construction Industry requires a main contractor that has received a progress payment to pay the subcontractor in cash, within fifteen days of the day it received the payment, the amount corresponding to the portion the subcontractor executed.
Who uses this
- Claiming monthly or against a measured progress percentage
- Keeping claim periods from overlapping across repeated claims
- Presenting a claim with advance recovery and retention already applied
- Keeping the 15-day subcontractor deadline visible inside your own organisation
- Responding to a client who returned a lump-sum claim asking for a breakdown
How to use
- 1Choose the title block with a claim number. Without one, repeated claims get mixed up.
- 2Set the period start to the day after the previous claim ended; overlaps read as double claiming.
- 3Calculate the claim amounts using the formula in your contract and enter them.
- 4Where there are no deductions, choose the block that says so. A blank invites a query.
Claim structure and the subcontract deadline
The usual structure is this: contract amount multiplied by cumulative progress gives cumulative value; subtracting amounts already received gives this claim's net value; VAT is added and deductions such as advance recovery and retention are applied to reach the total claimed. How advances are recovered, what retention percentage applies and when delay damages start all vary by contract, so the contract governs. What happens after receipt is fixed by statute. Under Article 34(1) of the Framework Act on the Construction Industry the main contractor, on receiving a completion or progress payment, must pay the subcontractor in cash within fifteen days of receipt — for a progress payment, the amount corresponding to the portion the subcontractor executed. Where the client paid by bill, the clock runs from the bill's maturity date. Paying after that deadline attracts interest for the excess period under Article 34(8), at a rate published by the Fair Trade Commission within a ceiling of 25 percent per year.
Worked examples
Monthly claim
Set the period from the first to the last day of the month and check that the start is the day after the previous claim ended. Splitting the month's progress by work type lets it be checked straight against the inspection record.
Project with an advance payment
Enter the advance recovery in the deductions and cite the contractual recovery method. Applying it yourself avoids the delay that comes from the client recalculating.
Project with subcontractors
Use the subcontract undertaking block and name the subcontractor and the amount. Having the 15-day deadline in the document keeps it visible internally.
Frequently asked questions
Is there a prescribed form for a progress claim?
No. Clients usually supply their own form or attach one to the contract. The contents are settled in practice, though: project and contract details, the claim period and progress percentage, cumulative value and amounts already received, this claim's amount, deductions, and the payment account. Use the client's form where one exists; otherwise make sure those items appear.
By when must subcontractors be paid?
Within fifteen days of receipt, in cash, under Article 34(1). For a progress payment the amount is the part corresponding to what the subcontractor executed. Where the client paid by bill, the clock runs from the bill's maturity date. Advance payments follow the same fifteen-day rule under Article 34(4), in the proportion received.
What happens if the 15 days are missed?
Interest is payable for the excess period under Article 34(8), at a rate the Fair Trade Commission publishes under Article 13(8) of the Fair Transactions in Subcontracting Act, within a ceiling of 25 percent per year. Better not to miss it — putting the undertaking in the claim keeps the deadline visible internally.
How do I enter the claim amount?
Calculate it with the formula in your contract. Advance recovery ratios, retention percentages and the start date for delay damages all differ by contract. Figures taken straight from the contract keep the claim consistent with its terms, and a claim with a wrong amount can be returned.
What if the period overlaps the previous claim?
Review stops while double claiming is suspected — one of the most common reasons claims are returned. Set the start to the day after the previous period ended, and include in the breakdown only quantities actually executed in that window.
Can I leave the deductions blank when there are none?
Write that there are none instead. A blank reads as deductions not considered and prompts the client to ask, and that round trip alone delays payment by days. The builder has a block for stating explicitly that none apply.
Cautions
- •Calculate the amounts yourself using the formula in your contract and enter them, applying advance recovery and retention as the contract provides.
- •Do not let the claim period overlap the previous one — review stops while double claiming is suspected.
- •On receiving payment, pay subcontractors in cash within 15 days (Framework Act on the Construction Industry Art. 34(1)).
- •Payment is held when the account holder differs from the contracting party; check the account details.
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Last reviewed: 2026-09-04