📗 Transaction Statement Builder
We keep track of the items and totals. You decide the layout.
| Transaction date | Statement No. | ||
|---|---|---|---|
| Order No. | Copy (supplier/buyer) |
| Company | |
|---|---|
| Business No. | |
| CEO | |
| Address | |
| Business type | |
| Business item | |
| Tel |
| Company | |
|---|---|
| Business No. | |
| CEO | |
| Contact | |
| Tel |
| Item | Spec | Qty | Unit price | Supply value | VAT |
|---|---|---|---|---|---|
| Supply value | VAT | ||
|---|---|---|---|
| Total | Total (in words) |
1. This statement confirms the transaction; the tax invoice is issued separately. 2. Bank account: 3. Payment due: 4. Amounts above state supply value and VAT separately.
| Supplier rep (signature) | Receiver (signature) | Received on |
|---|---|---|
| Date: (Sign) | Date: (Sign) | Date: (Sign) |
Paste into ChatGPT or Claude to tailor it to your situation
🖨️ Choose "Save as PDF" in the print dialog to get a PDF file
📄 Opens and edits directly in Word or Hangul (.doc)
💡 Claim windowRecommended
Without a stated window for reporting shortages or damage, you cannot refuse a return demand months later.
💡 Installment termsRecommended
High-value deals are often split into a down payment, interim payment and final payment. Stating each amount and due date pinpoints exactly which installment is overdue.
You may omit these. We only tell you the risk.
- TitleTransaction statement · 12/12
- Transaction infoTransaction info (full) · 12/12
- SupplierSupplier (full) · 6/12
- BuyerBuyer (business) · 6/12
- ItemsItems (supply value / VAT) · 12/12
- TotalTotal (VAT separated) · 12/12
- NotesNotes (standard) · 12/12
- Receipt confirmationReceipt confirmation · 12/12
- LogoCompany logo (image) · 3/12
Drag or use the arrows. ⇥ places a block beside the row above, ⇤ gives it its own row again. ＋− adjust one column; side-by-side items trade width with each other.
Colors stay; only the header, tables and signature layout change
Harbor Mist
Tap a swatch to lock that color
Tone
- Title
- Logo
- Supplier
- Buyer
- Transaction info
- Items
- Total
- Notes
- Receipt confirmation
What you type stays in this browser. Nothing is sent to a server.
⚠️ A transaction statement is not qualifying tax evidence in Korea. Qualifying evidence means tax invoices, invoices or card slips.
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What this tool does
A transaction statement records what was delivered, when, and at what price, and has both sides confirm it after delivery. It is often mistaken for a substitute for a tax invoice, but the expense evidence recognized by Article 116(2) of the Corporate Tax Act is limited to card sales slips, cash receipts, tax invoices and invoices — a transaction statement is not on that list. Its real value therefore lies not in tax filing but in the receiver's signature, which answers a later claim that nothing ever arrived. In practice that signature line is often left blank, or a credit sale carries no opening or closing balance, so nobody can say which delivery is still unpaid. This tool shows which combination of receipt confirmation, item table and totals makes the document actually work, and leaves the layout and colors to you.
Who uses this
- You need the receiver's signature on site as proof of delivery
- You issue one tax invoice at month end but want each delivery confirmed beforehand
- Credit sales have piled up and you cannot tell which delivery is unpaid
- Site deliveries where the site name and site contact must appear
- You want a fixed window for reporting shortages or damage
How to use
- 1Pick the title. For documents that travel to a site, 'Delivery statement' reads faster in a warehouse.
- 2Pick the item table. Use the supply-value/VAT table when a tax invoice will follow, and the by-date table when you bill a whole month at once.
- 3Pick the totals block. For credit sales, the version showing balance brought forward, amount received and balance carried forward helps collection.
- 4Always keep the receipt confirmation block. A statement sent out without the receiver's signature is hard to rely on later.
Why supply value and VAT are split
Korean law prescribes no mandatory fields for the statement itself, but the document usually leads to a tax invoice, and a tax invoice must state the supply value and the VAT amount separately (Value-Added Tax Act Article 32(1)3). If the supply value is KRW 1,000,000, VAT is KRW 100,000 and the total is KRW 1,100,000; to work backwards from a VAT-inclusive figure, divide the total by 1.1. Splitting the two at the statement stage keeps the numbers consistent when the invoice is issued and carries the input VAT deduction through without rework.
Examples
Single delivery
State the transaction date, item, spec, quantity and unit price, and split the total into supply value and VAT. Leaving the spec blank removes your grounds for refusing a later 'this is not what I ordered' return.
Monthly settlement
Use the by-date item table to gather a month of deliveries and state the period start and end. A fixed-width serial of three digits or more lets you point at exactly which statement is unpaid.
Credit sale
Show balance brought forward, this period's supply value and VAT, amount received, and balance carried forward as one block. The buyer sees their own outstanding balance every time, so fewer accounts reach the dunning stage.
Frequently asked questions
Can I deduct an expense with only a transaction statement?
No. Article 116(2) of the Corporate Tax Act lists card sales slips, cash receipts, tax invoices and invoices as expense evidence, and a transaction statement is not among them. Obtain qualifying evidence separately and keep the statement alongside it as supporting proof of delivery.
Do I need both a transaction statement and a tax invoice?
The law does not require both. But when delivery and invoicing happen at different times, you need something that confirms receipt in between — that is exactly what this document does.
Can a stamp replace the receiver's signature?
In practice either a signature or a seal is used. What matters is identifying who received the goods and when, so record the receiver's name, department and receipt date as well.
How long should I keep it?
Books and evidentiary documents relating to transactions must be kept for five years from the day after the statutory filing deadline (Framework Act on National Taxes Article 85-3(2); seven years for offshore transactions). The statement is not qualifying evidence, but keeping it for the same period is standard practice.
How many days should the claim window be?
It varies by trade, but 7 to 14 days is common. With no window stated at all, it is hard to refuse a return demand that arrives months later.
Is the client information I type stored on your server?
No. Input stays in your browser and is never included in the share link. Only the wording, layout and color combination travel through the link.
Cautions
- •A transaction statement is not qualifying tax evidence. Expense deduction requires a tax invoice, invoice, card sales slip or cash receipt (Corporate Tax Act Article 116(2)).
- •A statement without the receiver's signature is effectively an internal memo. Get it signed at the delivery site.
- •If the transaction date does not match the date on the tax invoice issued later, reconciliation breaks down.
- •The items suggested here are practical recommendations, not tax or legal advice. Have large or complex deals reviewed by a professional.
Last reviewed: 2026-08-29